Last Updated: February 13, 2026

 

At Evergreen Property Management, Inc. (“Evergreen”), we are committed to protecting the privacy and security of our residents, owners, and website visitors. This policy outlines what information of yours we collect, and how we use and safeguard your information.

 

1. Information We Collect

 

We collect personally identifiable information about you that you voluntarily provide to us through our website forms, rental applications, and resident/owner portals, including, but not limited to, the following:

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• Contact/Payment Information: Name, email address, phone number, physical address, and financial information that may be necessary for the payment of rent.

• Application Data: Social Security numbers, income verification, and credit history (collected via secure third-party screening services).

• Property Details: For property owners, we collect financial information necessary for fund disbursements and tax reporting.

 

This Privacy Policy does not apply to information we collect by other means (including offline) or from other sources.

 

We also collect non-personally identifiable information about you. This is information that does not by itself identify a specific individual, such as your browser type, device type, general location, and how you use our website.

 

2. How We Use Your Information

 

We primarily use the information we collect to review and process rental applications and to provide residential property management services in accordance with our lease agreements and/or other contracts with you. We also use your information to operate and improve our services, including responding to your questions and maintenance requests, verifying information to help prevent fraud, and processing rent payments and other transactions. In addition, we may use your information to resolve disputes, troubleshoot issues, and enforce the terms of our leases and other agreements. We may retain and store your information in our databases and systems as long as we have a legitimate purpose to do so and in accordance with applicable law.

 

3. Sharing of Information

 

We do not sell or rent your personal information to third parties. We only share information with:

 

• Contracted Service Providers: Maintenance contractors, credit bureaus, and payment processors we contractually engage with in order to fulfill our management obligations. We have also implemented controls which require our third-party service providers and partners to have appropriate safeguards to protect your personal information.

• Legal Requirements: When required by law, such as for evictions, collections, or complying with a subpoena.

 

4. Data Security

 

We implement industry-standard security measures to protect your data. Sensitive information (like credit card numbers or SSNs) is encrypted and processed through secure portals.

 

However, despite these efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed to prevent any interception or other type of misuse. We also depend on you to protect your information. If you become aware of any breach of security or privacy, please notify us immediately. To the fullest extent permitted by applicable law, we do not accept liability for unauthorized disclosure.

 

5. Cookies and Tracking

 

Our website may use cookies to improve user experience and analyze site traffic. You can choose to disable cookies through your browser settings, though some site features (like the Resident Portal) may require them to function correctly.

 

6. Your Rights

 

Depending on your location, you may have the right to request access to, correction of, or deletion of your personal data. Please contact us using the information below to make such a request.

 

7. Modification

 

Evergreen reserves the right, at its sole discretion, to change, modify, add, or remove portions of this policy, at any time. It is your responsibility to check this policy periodically for changes. Your continued use of Evergreen’s services following the posting of changes will mean that you accept and agree to the changes.

 

8. Contact Us

 

If you have questions regarding this Privacy Policy, please contact our office:

 

Evergreen Property Management, Inc.

1000 Driftwood Dr

Fort Collins, CO 80525

Phone: 970- 226-5600

Email: info@evergreenproperty.net